Information for stand construction

Access to the halls during assembly and dismantling times is permitted with exhibitor passes and with special assembly and dismantling passes. Your allocation of free assembly and dismantling passes is based on the size of your stand. Additional passes can be ordered in the Online Service Center or on-site at the fair management. The passes for assembly and dismantling are not valid during the fair.

Early Assembly:

Early assembly is only possible after prior registration and permission by Spielwarenmesse eG. The price for early assembly is 300 € per exhibitor.

Start of early assembly:

Sunday, 8 October 2023, 7 am – 7 pm.

Assembly:

During the assembly period work may be carried out non-stop.

Monday, 9 October 2023 from 7 am continuously (from Tuesday, 10 October 2023, 6 pm only decorations works are allowed on the stand space, gangway areas are to be kept clear).

Please note that final cleaning of the halls prior to the opening of the fair will commence on Tuesday, 10 October 2023 at 6 pm. All boxes, packing or decoration materials left in the aisles from this moment on will be removed and disposed of as waste.

Dismantling:

Dismantling begins in Hall 12 at 5 pm on Friday, 13 October 2023, and ends at 10 pm on Saturday, 14 October 2023 (continuous). Hall 12 is open for an unlimited period of time during the night from Friday to Saturday; thus, dismantling can take place without interruption. Extended dismantling on Sunday, 15 October 2023 is possible on request for a fee.

In Halls 10 and 11 (which are still open for trade show operations on Saturday), dismantling will begin at 5 pm on Saturday, 14 October 2023, and end at 10 pm on Sunday, 15 October 2023. Halls 10 and 11 will be open for an unlimited period of time during the night from Saturday to Sunday; thus, dismantling can take place without interruption. Extended dismantling on Monday, 16 October 2023 is possible on request for a fee.

No stand may be completely or partially cleared before these fixed dates (start of dismantling), nor may exhibits be packed or removed from the stand.

In the event of violations of this contractual obligation, the exhibitor must pay a contractual penalty of €1,500 to Spielwarenmesse eG.

The aisle areas are to be kept free for approximately one hour after the end of the trade fair, i.e., not occupied with exhibits or stand material, to ensure the unhindered reception of aisle runners as well as the unhindered delivery of empties by the trade fair forwarding agents.

In this case, please contact our service partner Kühne + Nagel (Ag & Co. KG.) or Schenker Germany AG.

Use the following delivery address to address goods to your stand:

Insights-X 2023

Company:
Hall:
Stand:

Messezentrum 1
90471 Nürnberg, Germany

Please note that someone must be on site to accept deliveries. The staff of Spielwarenmesse eG cannot accept your deliveries.
 
You can find the site plan with the possibilities for delivery here.

The escape and emergency routes are to be kept free at all times!

Forklift trucks can be ordered from the company Kühne + Nagel (AG & Co.) KG. The use of company-owned forklifts is not permitted.

In order to be able to better control the traffic flows on the exhibition grounds and thus make loading and unloading in the loading yards easier to plan and more transparent for you as an exhibitor, your stand constructors and forwarding agents, the grounds owner, NürnbergMesse GmbH, uses the new, digital retrieval system TransITfair. The previous arrangement of loading yard entry against payment of a deposit fee no longer applies.

Please inform all your relevant colleagues, stand constructors and forwarders in good time and forward the following link to all those who need to drive to the loading yard for loading and unloading: https://nuernbergmesse.transit-fair.com. All vehicles can be registered online via the portal, as well as time slots for loading and unloading and any required trade fair logistics such as forklift trucks can be booked. No access to the site is possible without pre-registration.

The cost per time slot:
The costs depend on the vehicle size:

• up to 5 m: 19.90 €
• up to 7 m: 29.90 €
• up to 10 m: 39.90 €
• up to 10 m: 49.90 €

If you require a forklift for assembly or dismantling, please be sure to order this directly together with your entry slot for your truck in the TransITfair tool, as the company Kühne + Nagel will only be on site after prior order.

• General lighting in the halls: min. 300 lux (measured 1 m above the hall floor)
• Power supply at the fairground:
  • net type: TN-S 
  • single-phase alternating current 230 V/50Hz
  • single-phase alternating current 400 V/50Hz

When making your plans, please note that lorry drivers are banned from the roads on Sunday 8 October 2023.

Affected by the driving ban are

• all trucks over 7.5 t
• trailers behind trucks, regardless of the total weight allowed
• articulated vehicles for transporting goods consisting of semitrailer tractor and semitrailer, provided that the permissible total weight of the combination exceeds 7,5 t.

The Sunday and public holiday driving ban applies in the time from 0 am (midnight) to 10 pm for the entire route network of Germany.
In all cases where there is not already a statutory exception, exemptions are required. The derogation practice is handled restrictively. In case of doubt contact should be made with the competent road traffic authority.

Orders for the stand can be made in our online service center. The access data for this are available to the exhibitors.

An overview of the official ServicePartners of Insights-X 2023 can be found at the top of this page. 

There is a total smoking ban in the halls, stands and empty areas during assembly, dismantling and the trade fair itself. Smoking areas will be available outside of the halls. 

The minimum construction height is 2.5 m. The maximum construction height is 4.5 m. The backs of any construction elements (e.g. partitions, advertising media, banners, company logos, etc.) facing neighbouring stands must be white, clean and impeccable in appearance above a height of 2.5 m and must not contain any text or graphics. Text and graphics are permitted if there is a minimum distance of 1 m to the neighbouring stand on each side of the construction element with heights from 3 m to 3.5 m and a minimum distance of 2 m to the neighbouring stand with heights from 3.5 m to 4.5 m.

The exhibitor must expect discrepancies of up to 5 cm in the dimensions of his stand due to variations in the thickness of the stand partition walls.

Partition walls, projecting walls, pillars, downpipes and fire extinguisher cabinets are part of the allocated stand space. Exhibitors or their stand designers are obliged to obtain information about layout and exact dimensions on site before starting planning work.

The fair organizer provides a free service for checking stand plans submitted on time. For a stand space of 80 m2 or more the stand plans must be submitted for examination to Spielwarenmesse eG (standbau@insights-x.com) without further request. Spielwarenmesse eG’s right to claim stand plans from each single exhibitor keeps unaffected. No legal claim to processing exists for stand plans submitted after 31 July 2023.

The exhibitor must ensure that the stand design matches the character and image of the fair Insights-X. The design of stands and presentation of exhibits must ensure an open approach to customers.

• As a minimum, please observe the following requirements for the proportion of the total length of the stand sides facing the aisles that must be designed to be open:
  • for row stands: 70 %
  • for corner stands: 50 %
  • for head/block stands: 25 %
• The exhibitor is responsible for laying a uniform covering on the floors of the stand
• The stands must be joined as closely as possible and without loss of space.
• The allocated stand space must not be exceeded.

Stand limitations are mandatory unless a stand construction package has been booked or an independent stand system or any other rental stand is used. Stand partition walls can be ordered in a variety of designs from the Online Service Center.

The fair organizer provides a free service for checking stand plans submitted on time. For a stand space of 80 m2 or more the stand plans must be submitted for examination to Spielwarenmesse eG (standbau@insights-x.com) without further request. Spielwarenmesse eG’s right to claim stand plans from each single exhibitor keeps unaffected. No legal claim to processing exists for stand plans submitted after 31 July 2023.

Parking in the immediate vicinity of the halls and especially in the loading yards and in front of the exits is prohibited for all types of vehicles for the duration of the event.

The free parking areas for trucks are located in Poststraße 4, only a few minutes’ drive from the Nürnberg Exhibition Centre. Please follow the signs!

Unlawfully parked vehicles, trailers, containers, boxes and empty receptacles of any kind will be removed at the owner‘s expense and risk.

All shipments that cannot be made by the exhibitor’s own means of transport should be handled by the official forwarding agents of the fair, since they have sufficient storage space on the fair site. The company Kühne + Nagel (AG & Co.) KG has been appointed as official forwarding agent for the fair.

Free Wi-Fi is available on the ground of NürnbergMesse.