Schedule 2018

Dates and deadlines for exhibitors

Make sure you don’t miss any dates by using this practical schedule for your trade fair preparations. It contains recommendations for optimizing your presentation at the Insights-X 2018. You can also import the most important data from the schedule into your own calendar.

May

Online Service Center

You can now use the Online Service Center to further plan your participation in the expo.

To the Online Service Center

Book accommodation

Reserve rooms now for your team – Nuremberg has affordable hotels for overnight stays during the expo.

Search for affordable deals online now

Tutorial videos

Our tutorial videos help you make the most of your time before, during and after your participation in the trade fair.

Go to tutorial videos

TipOnline catalogue goes live

Have you considered reviewing the data for your obligatory media entry in the Online Service Center?

Deadline for exhibiting fee payment

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Plan PR and marketing activities

How can you call attention to yourself and get the right customers to your stand?

Discover a variety of promotional activities to increase your awareness before and during the fair. We will provide an overview with all activity options soon.

Tip

Arrange stand construction

Have you already considered how your stand should look at the expo? Now is the time to start planning.

Stand construction briefing checklist

Submit your stand plans

Latest date for submitting your stand plans.

Please also indicate your stand construction contractor now in the Online Service Center.

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Plan invites

Have you already considered how you would like to invite your customers to Insights-X? Now is the right time to invite your (international) customers and interested parties! Marketing materials for advertising your participation, such as our free visitor flyer bursting with information on Insights-X, can be found in the download area.

Don’t miss our flat rate for free customer invitations. You will now receive in the future an unlimited number of voucher codes for free admission for all of your customers instead of just the previous 10. Go to the Online Service Center for your order.

Visitor invitation and communication checklist

Deadline for booking promotional measures

Catch the eye of your potential customers away from your stand as well – such as with banners, walking acts or showcases in the transition zone between Halls 2 and 3. All promotional measures, including possible locations, can be found in the Online Service Center.

Your own ideas are also welcome. Contact Annemarie Thenn directly and we’ll check if it’s possible to bring your creative ideas to fruition.

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Order technology and stand services

Order now any additional technical services required for stand construction, such as a power point. This way you can avoid surcharges which some ServicePartners charge for late bookings. For the latest deadlines for each of the individual areas in the Online Service Center, please refer to this overview of dates.

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Book parking permits for loading yard parking area

Parking permits for the loading yards can be ordered from today via the Online Service Center. There are only a limited number available. It pays to act quickly!

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Deadline for ordering:

  • telecommunications equipment
  • suspensions from the hall ceiling
  • registration of systems and equipment requiring notification, acceptance and approval (fire safety)

Place orders in the Online Service Center.

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TipStand organisation

Ensure everything runs smoothly at the stand and your visitors are perfectly supported, and lay the foundations for your expo follow-up activities.

Stand organisation checklist


TipRequest shipping

Our logistics ServicePartners and experts will assist you on the ground.

TippDeadline for ordering electronic devices

Order the electrical supply of your stand required by you today to avoid late booker surcharges.

If you have booked a package stand through us, your electrical connection is already organized for you.

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Deadline for ordering extra invitation vouchers

Use your flat rate for free invitation vouchers and give voucher codes for free tickets to your customers.

Order codes in the Online Service Center

TippLetter stickers and banners with the dates of the Insights-X 2018 and your hall and stand number complete your invitation.

Deadline for:

  • ordering additional exhibitor IDs and assembly/dismantling passes
    You are automatically sent your contingent of free exhibitor IDs following full payment of your exhibiting fee and all incidentals (dispatch: August onwards).
  • requesting a VAT refund or legal support
  • stand construction and additional equipment via MEPLAN

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Arrange an appointment with your personal contact

Would you like to meet up with your personal point of contact during the expo? Arrange an appointment now.

Arrange appointment now

Deadline for:

  • ordering long-term parking permits
  • registering a WiFi connection or access point
  • booking office or conference rooms
  • requesting exhibition insurance
  • registering stand parties

Go to the Online Service Center.

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Deadline for ordering (electronic) press boxes

Providing a press folder at the Press Centre is a very simple means of attracting media interest.

Or book an electronic press box that journalists can access year-round and deposit pictures as well as company and relevant press information.

Order press boxes via Online Service Center.

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TipStand staff briefing/training

Promote a professional appearance at the stand by ensuring your stand staff receive the best possible preparation.

Stand staff briefing checklist

Deadline for:

  • requesting stand security
  • requesting a water supply
  • staffing services
  • registering/requesting waste disposal

Go to the Online Service Center.

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Start of assembly

During assembly, it is possible to work from 7 am on Tuesday through 6 pm on Wednesday. After that, only decoration work on the stand is possible. Please note that the assembly and dismantling times also apply to our ServicePartners. When booking a stand construction package, please coordinate the supply of your stand with our MEPLAN GmbH ServicePartner.

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TipStand decoration

You can also order flowers and plants for decorating your stand via the Online Service Center.

Deadline for

  • requesting stand cleaning
  • ordering media and event technology

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Public holiday in Germany

Please note for your planning that the 3rd of October is a public holiday in Germany and for example a driving ban for trucks exists.

Insights-X 2018

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Deadline for submitting the “IPR Certificate” form to apply for IPR protection

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Expo follow-up

Gain a competitive edge by formulating fast, specific responses to your visitors.

Trade fair follow-up checklist

End of dismantling at 10:00 pm

You can dismantle your stand from 6 October, 6 pm to 7 October, 10 pm. Please note that the dismantling times also apply to our ServicePartners. Stand construction packages and any all-inclusive stands booked via MEPLAN GmbH will be dismantled from 8 pm on 6 October 2018. Please ensure that all goods have been removed from your stand area by then. If you will not be able to clear your stand by this time, please let your personal point of contact at MEPLAN know.

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